Admission Policies for Current Students (2020/21)

Eligibility​

Applications are now open to all current students (except graduating students) who would like to apply for residence in the Residential Colleges.

Students in the following categories are NOT eligible for application:

  1. Termination of study
  2. Programme completion
  3. Leave of study
  4. Committed to attend outbound exchange/ full-time internship/placement programmes

Allocation Criteria and Scoring System

Indicative Quota of Different Student Groups

With the setting of indicative quota for respective student groups, it is anticipated that a more balanced
and desirable mix of local and non-local students will be fostered.

Indicative Quota for Local Students:

  1. Local Year 1 students (20%)
  2. Local Senior Intake Students & Local Current Students (56%)

All local students will be allocated according to their ranking of the respective combined scores of the scoring system.

Indicative Quota for Non-local Students:

  1. Incoming Exchange Students (with established agreements on student exchange with the university) (4%)
  2. Non-local Students (20%)
    • The first study year of Full-time Non-local students in four years of study (Guaranteed bed place)
    • Non-local Senior Intake
    • Non-local current students: for non-local students who have completed the first year of study and senior intake will be allocated according to their ranking of the respective combined scores of the scoring system. Given the capped quota of bed places, a certain number of Non-local students will have to live off-campus. (For a better transition the non-local students who have not be admitted to the RCs can apply for Old Hall)
  1. The above are indicative figures only. As the admission number may fluctuate year by year and would not be made available until July, an indicative quota is set up to guide the overall allocation which will be adjusted up and down 3% when situation requires.
  2. Adjustment would be made, taking into consideration the gender distribution as well as the actual demand of each group of students.
  3. If the demand is greater than the total number of bed places, the allocation of bed places will be based on the Scoring System. Lot drawing will be used for applicants who have the same scores above the threshold.
  4. Applicants are expected to provide information to the best of their knowledge; any misrepresentation of facts or submission of false information would result in disqualification of application as well as disciplinary action by the University, as appropriate.
Scoring System

In 2020/21, a Composite Point System will be applied to assess all applications. This System has four components:

  1. Home Distance from HSUHK (maximum: 50 points)
  2. Participation in Campus Life (maximum: 30 points)
  3. Outstanding Performance (maximum: 15 points)
  4. Contribution and Participation in Residential Life (maximum: 10 points)

“Hong Kong eTransport”, an on-line platform administered by the Transport Department, will be used for calculating the travelling time, with the following parameters set. You may click here for the guidelines and click here for a sample screen.

  1. Home address refers to student’s official record maintained by the Registry. Address proof showing students names and residential address within the latest 3 months before the start date of Residential Colleges application of 2020/21 is required.
  2. Applicants have to choose “The Hang Seng University of Hong Kong” as the destination for calculating the time required.
  3. Travelling time is calculated by using the Hong Kong eTransport, taking into account the following factors:
    • Walking distance: 400m from starting point / destination;
    • “All Service” and “Time” should be selected;
    • Search results involving time or day specific or temporary transport services normally would not be counted; it would be counted only when they were the only options available.
    • In any case, the shortest travelling time shown in the search results would be used.
    • To ensure objectivity, personal preference and travelling cost would not be taken into consideration.
  4. The travelling time will be converted into home distance scores in accordance with the below table. Maximum score of 50 points would be given to students with a travelling time of 120 minutes or more.
Corresponding PointTime Taken in Travelling to HSUHK
(minutes, for single trip)
50At 120 or more / Non-local students
48115
46110
44105
42100
4095
3890
3685
3480
3275
3070
2865
2660
2455
2250
2045
1840
1635
1430
1225
1020
815
610
45
04 or less

To encourage students’ active and balanced participation in various kinds of activities held on campus, students could receive scores based on the followings.

  1. A maximum of 2 activities, 1 per category, in the year from April 2019 to March 2020 could be counted, subject to a maximum of 30 points.
  2. Documentary proof must be provided at the time of submitting application. Late submission would not be accepted.
  3. Students receiving payment for their participation or services would not be awarded scores under “Participation in Campus Life”.

Category 1

PointTypes of Participation in Campus Life
23President and Vice-Presidents of the Executive Committee, HSUSU
Chief Editor and Vice-Editors of the Editorial Board, HSUSU
Chairman, Vice-chairman and Chief Secretary of the Union Council, HSUSU
17Executive Committee Members of the Executive Committee, HSUSU
Editors of the Editorial Board, HSUSU
General Suffrage Councilor ( 普選評議員 ) and Councilor ( 評議員 ) of the Union Council, HSUSU
15President and Vice-Presidents (or equivalent) of Students’ Associations, HSUSU
President and Vice-Presidents (or equivalent) of Student Residents’ Associations, HSUSU
12President and Vice-Presidents (or equivalent) of Clubs & Societies, HSUSU, including College-YMCA
Executive Committee Members of Students’ Associations, HSUSU
Executive Committee Members of Student Residents’ Associations, HSUSU
10Executive Committee Members of Clubs & Societies, HSUSU, including College-YMCA

Category 2

PointTypes of Participation in Campus Life
12Captains of Sports and other regular School Teams
Student Ambassadors
Project Coordinator of Wu Zhi Qiao Team
President of ICAC Ambassadors
President of other student teams under the SAO
10Members of Sports and other regular School Teams
Members of Student Teams such as Wu Zhi Qiao Team, ICAC Ambassadors
Members of other student teams under the SAO

Both academic attainments (Category 1) and non-academic attainments (Category 2), with details as shown below, would be taken into consideration.

  1. 1 item per category could be counted, subject to a maximum of 15 points. For Category 2, the awards received in the past 3 years (Academic Years 2017/18, 2018/19 & 2019/20) could be counted.
  2. Documentary proof must be provided at the time of application submission. Late submission would not be accepted.

Category 1 – Academic attainment

PointLatest Cumulative Grade Point Average
153.70 – 4.00
103.50 – 3.69
53.30 – 3.49

Category 2 – Non-academic attainment

PointEvent
15An athlete, a delegate or a team member in the Hong Kong Teams
(Must be representing HK through a selection process)
10An athlete, a delegate or a team member in the Hong Kong Teams
(Selection for participation is not required)
5 Champion, 1st runner up or 2nd runner up of Hong Kong wide-competitions

To encourage students to participate in different RC activities and programmes to enrich their RC life in this “living and learning” community, scores will be given to their applications as a recognition.
Applicants will be required to submit the report on Contribution and Participation in Residential Colleges Life on the system according to their participation and contribution in RC activities, neighbourhood and community Further enquiries and appeal of results should be directed to respective RC Masters.

Contribution and Participation in Residential Colleges Life (for current residents) 

PointTypes of Participation in Residential Colleges
10Current residents will be assessed both quantitatively and qualitatively. Each RC may have its own assessment rubric, including but not limited to:
i.          the no. of RC activities joined/ organized; and
ii.          the contribution/ performance in RC activities, residential life, neighborhood and community

The calculation of part 4 is based on applicant’s performance in the current residential year. Applicants with only one-semester residence record will be assessed by the performance in that semester. If a current resident of 2019/20 applies for 2020/21 residence, the scores in part 4 will be assessed by the RC Management Team by considering his/her participation in 2019/20.

Contribution and Participation in Residential Colleges Life (for applicants with no residential experience in 2019/20) 

PointTypes of Participation in Residential Colleges
10full points of 10 will be automatically granted.

If he/she resided in 2018/19 but not in 2019/20, he/she will get 10 points automatically in part 4 for the application of 2020/21.

Contribution and Participation in Residential Colleges Life (affiliated members, also known as non-residential members)

PointTypes of Participation in Residential Colleges
10 + xAffiliated members will be assessed both quantitatively and qualitatively. Each RC may have its own assessment rubric, including but not limited to:
i.          the no. of RC activities joined/ organized; and
ii.          the contribution/ performance in RC activities, residential life, neighborhood and community

Additional points (x) will be given to affiliated members to reflect their contribution to the RC, on the top of the 10 scores automatically given to the applicants not residing at RC. The total points would be capped at 105 points. The marking scheme in “Contribution and Participation in RC Life” for current residents would also be applicable to affiliated members to measure their performance in RC life.

In order to enhance the RC development in the long run, RC Masters can directly admit students and a  mechanism is created for facilitating the assessment and direct admission:

  1. Eligibility: both residents and non-residents
  2. Applicants are required to submit their application on eCampus.
  3. Selection criterion: talents, special needs, or significant contribution to the RC community
  4. Selection panel includes RC Management Team and Residents’ Associations (RAs), but the final judgement will rest with the RC Masters.
  5. Assessment would be made by the RC Management Teams with justifications.
  6. Quota of 9 – 11 for each RC, depending on their number of bed places.
Residential Period for 2020/21

The tentative residential period of 2020/21 are as follows:

Full-year Offer: 9 September 2020 – 31 May 2021 (Tentative)

Semester 1: 9 September 2020 – 5 January 2021 (Tentative)

Semester 2: 5 January 2021 – 31 May 2021 (Tentative)

Address Proof

Applicants are required to provide the address proof showing theirs names and residential address within the latest 3 months before start date of application depending the type of accommodation:

  • Public Rental Flats: Tenancy Agreement
  • Self-owned Flats: Rate Receipts
  • Rental Flats: Stamped Tenancy Agreement

Other proof, such as water, electricity, gas, mobile phone bill, bank statement is acceptable.

The proper address proof should clearly show:
a) the name of the issuing organisation;
b) the issuing date; and
c) the student’s name.

If the student’s name is not shown on the documents provided, documentary proof(s) of the relationship between the student and the person whose name is shown on the documents, e.g. birth certificate, is required.

If students realize that their registered address at Registry is not correct and updated, they can indicate the changes on the application form. The amendment record will be synchronously updated to their student information account.

Admission Offer

Admission offer would be made in accordance with scores attained by the applicant. Assignment of Residential College and room type, either 2 / 3 / 4-bed room, would be announced at the same time, making reference to the preference as selected at the time of application. In case room preference cannot be entertained due to excessive demand, any of the Residential College and room type would be assigned. The result would be emailed to your HSUHK gmail account or you may visit the Student Information System for updates.

Successful applicants are automatically affiliated to the Residential College currently staying/ you have previously stayed in the latest term.

Residential College Fee

Full residential year of residential places are to be offered to successful applicants. The tentative residential period of 2020/21 is 9 September 2020 – 31 May 2021 (noon).

The residential fees of Residential Colleges (RCs) of 2020/21 are listed as below. It remains the same rate as that of 2019/20.

Room TypeMonthly RateWhole Residential Year + HK$700 for residential life activitiesSemester 1 +HK$350 for residential life activitiesSemester 2 +HK$350 for residential life activities
2-bed roomHK$1,920HK$18,045HK$8,160HK$9,885
3-bed roomHK$1,745HK$16,465HK$7,450HK$9,015
4-bed roomHK$1,575HK$14,930HK$6,760HK$8,170
  • Residential Fee and Residential Life Education Fee is subject to annual review and revision.
  • Residential Fee and residential life education fee of 2020/2021 is to be paid on a semester basis and would be charged on a pro-rata basis in case of irregularities. 
  • Successful applicants would be required to pay a deposit of $1,000 to confirm the Residential College offer before the designated time. 
  • Residential fee and residential life education fee will be collected and processed in a similar fashion as other student fees and charges, issued by the Finance Office and posted at e-campus.
  • Residents who wish to withdraw from Residential College in Semester 2 should submit application for withdrawal by a said deadline (mid-Nov 2020); otherwise, late application will lead to a payment of full residential fee of 2nd instalment.
How to Apply
  • Eligible student can apply via Residential Colleges Management System.
  • Application period: 23 April – 3 May 2020.
  • Applicants would receive an email acknowledgement after they have successfully completed the online form.
  • Late application will not be entertained.
Release of Result

Application result will be announced on 26 May 2020.

Timeline of Residential Colleges Application
EventsDate
Online application open23 April – 3 May 2020
Release of Residential Colleges admission result26 May 2020
Acceptance of offer with payment of deposit26 May – 2 June 2020
Submission of roommate matching (students with accepted offer)15 July 2020
Payment of residential colleges fee17 – 19 August 2020
Release of room assignment result28 August 2020
Move-in9 September, 2020 (tentative)
Enquiries

Should you have any questions related to the application procedures, please feel free to contact Residential Colleges Unit, Student Affairs Office on G/F of S H Ho Wellness College or call 3963 5800 or email to rescolleges@hsu.edu.hk.