Admission Policies for Current Students (2019/20)
Eligibility
Applications are now open to all current students (except graduating students) who would like to apply for residence in the Residential Colleges.
Students in the following categories are NOT eligible for application:
- Termination of study
- Programme completion
- Leave of study
- Committed to attend outbound exchange/ full-time internship/placement programmes
Information on Residential Colleges Application
Scoring System
In 2019/20, a Composite Point System will be applied to assess all applications. This System has four components:
- Home Distance from HSUHK (maximum: 50 points)
- Participation in Campus Life (maximum: 30 points)
- Outstanding Performance (maximum: 15 points)
- Contribution and Participation in Residential Life (maximum: 10 points)
“Hong Kong eTransport”, an on-line platform administered by the Transport Department, will be used for calculating the travelling time, with the following parameters set. You may click here for the guidelines and click here for the sample dump screen.
- Home address refers to student’s official record maintained by the Registry. Address proof showing students names and residential address within the latest 3 months before the start date of Residential Colleges application of 2019-20 is required.#
- Applicants have to choose “The Hang Seng University of Hong Kong” as the destination for calculating the time required.
- Travelling time is calculated by using the Hong Kong eTransport, taking into account the following factors:
- Walking distance: 400m from starting point / destination;
- “All Service” and “Time” should be selected;
- Search results involving time or day specific or temporary transport services normally would not be counted; it would be counted only when they were the only options available.
- In any case, the shortest travelling time shown in the search results would be used.
- To ensure objectivity, personal preference and travelling cost would not be taken into consideration.
- The travelling time will be converted into home distance scores in accordance with the below table. Maximum score of 50 points would be given to students with a travelling time of 120 minutes or more.
| Corresponding Point | Time Taken in Travelling to HSUHK |
|---|---|
| (minutes, for single trip) | |
| 50 | At 120 or more / Non-local students |
| 48 | 115 |
| 46 | 110 |
| 44 | 105 |
| 42 | 100 |
| 40 | 95 |
| 38 | 90 |
| 36 | 85 |
| 34 | 80 |
| 32 | 75 |
| 30 | 70 |
| 28 | 65 |
| 26 | 60 |
| 24 | 55 |
| 22 | 50 |
| 20 | 45 |
| 18 | 40 |
| 16 | 35 |
| 14 | 30 |
| 12 | 25 |
| 10 | 20 |
| 8 | 15 |
| 6 | 10 |
| 4 | 5 |
| 0 | 4 or less |
To encourage students’ active and balanced participation in various kinds of activities held on campus, students could receive scores based on the followings.
- A maximum of 2 activities, 1 per category, in the year from April 2018 to March 2019 could be counted, subject to a maximum of 30 points.
- Documentary proof must be provided at the time of submitting application. Late submission would not be accepted.
- Students receiving payment for their participation or services would not be awarded scores under “Participation in Campus Life”.
Category 1
| Point | Types of Participation in Campus Life |
|---|---|
| 23 | President and Vice-Presidents of the Executive Committee, HSUSU |
| Chief Editor and Vice-Editors of the Editorial Board, HSUSU | |
| Chairman, Vice-chairman and Chief Secretary of the Union Council, HSUSU | |
| 21 | Honours Academy (April 2021 to August 2024) |
| 17 | Executive Committee Members of the Executive Committee, HSUSU |
| Editors of the Editorial Board, HSUSU | |
| General Suffrage Councilor ( 普選評議員 ) and Councilor ( 評議員 ) of the Union Council, HSUSU | |
| 15 | President and Vice-Presidents (or equivalent) of Students’ Associations, HSUSU |
| President and Vice-Presidents (or equivalent) of Student Residents’ Associations, HSUSU | |
| President and Vice-Presidents of CSSA | |
| 12 | President and Vice-Presidents (or equivalent) of Clubs & Societies, HSUSU, including College-YMCA |
| Executive Committee Members of Students’ Associations, HSUSU | |
| Executive Committee Members of Student Residents’ Associations, HSUSU | |
| Executive Committee Members of CSSA | |
| 10 | Executive Committee Members of Clubs & Societies, HSUSU, including College-YMCA |
Category 2
| Point | Types of Participation in Campus Life |
|---|---|
| 12 | Captains of Sports and other regular School Teams |
| Student Ambassadors | |
| Project Coordinator of Wu Zhi Qiao Team | |
| President of ICAC Ambassadors | |
| President of other student teams under the SAO | |
| 10 | Members of Sports and other regular School Teams |
| Members of Student Teams such as Wu Zhi Qiao Team, ICAC Ambassadors | |
| Members of other student teams under the SAO |
Both academic attainments (Category 1) and non-academic attainments (Category 2), with details as shown below, would be taken into consideration.
- 1 item per category could be counted, subject to a maximum of 15 points. For Category 2, the awards received in the past 3 years (Academic Years 2016-17, 2017-18 & 2018-19) could be counted.
- Documentary proof must be provided at the time of application submission. Late submission would not be accepted.
Category 1 – Academic attainment
| Point | Latest Cumulative Grade Point Average |
|---|---|
| 15 | 3.70 – 4.00 |
| 10 | 3.50 – 3.69 |
| 5 | 3.30 – 3.49 |
Category 2 – Non-academic attainment
| Point | Event |
|---|---|
| 15 | An athlete, a delegate or a team member in the Hong Kong Teams |
| (Must be representing HK through a selection process) | |
| 10 | An athlete, a delegate or a team member in the Hong Kong Teams |
| (Selection for participation is not required) | |
| 5 | Champion, 1st runner up or 2nd runner up of Hong Kong wide-competitions |
To encourage students to participate in different RC activities and programmes to enrich their RC life in this “living and learning” community, scores will be given to their applications as a recognition.
Applicants will be required to submit the report on Contribution and Participation in Residential Colleges Life on the system according to their participation and contribution in RC activities, neighbourhood and community Further enquiries and appeal of results should be directed to respective RC Masters.
Contribution and Participation in Residential Colleges Life (for current residents)
| Point | Types of Participation in Residential Colleges |
|---|---|
| 10 | Current residents will be assessed both quantitatively and qualitatively. Each RC may have its own assessment rubric, including but not limited to: |
| i. the no. of RC activities joined/ organized; and | |
| ii. the contribution/ performance in RC activities, residential life, neighborhood and community |
The calculation of part 4. is based on applicant’s performance in the current residential year. Applicants with only one-semester residence record will be assessed by the performance in that semester. If a current resident of 2018/19 applies for 2019/20 residence, the scores in part 4 will be assessed by the RC Management Team by considering his/her participation in 2018/19.
Contribution and Participation in Residential Colleges Life (for applicants with no residential experience in 2018/19)
| Point | Types of Participation in Residential Colleges |
|---|---|
| 10 | full points of 10 will be automatically granted. |
If he/she resided in 2017/18 but not in 2018/19, he/she will get 10 points automatically in part 4 for the application of 2019/20.
Contribution and Participation in Residential Colleges Life (affiliated members, also known as non-residential members)
| Point | Types of Participation in Residential Colleges |
|---|---|
| 10 + x | Affiliated members will be assessed both quantitatively and qualitatively. Each RC may have its own assessment rubric, including but not limited to: |
| i. the no. of RC activities joined/ organized; and | |
| ii. the contribution/ performance in RC activities, residential life, neighborhood and community |
Additional points (x) will be given to affiliated members to reflect their contribution to the RC, on the top of the 10 scores automatically given to the applicants not residing at RC. The total points would be capped at 105 points. The marking scheme in “Contribution and Participation in RC Life” for current residents would also be applicable to affiliated members to measure their performance in RC life.
In order to enhance the RC development in the long run, RC Masters can directly admit students and a mechanism is created for facilitating the assessment and direct admission:
- Eligibility: both residents and non-residents
- Applicants are required to submit their application on eCampus.
- Selection criterion: talents, special needs, or significant contribution to the RC community
- Selection panel including RC Management Team and Student Residents’ Associations (SRAs), but the final judgement will rest with the RC Masters.
- Assessment would be made by the RC Management Teams with justifications.
- Quota: a maximum quota of 10 for each RC
Period of stay
31 August 2019 to 31 May 2020 (both nights inclusive)
Allocation Criteria
In case of over-subscription, the following criteria would be used to allocate bed-places.
- Group 1 – Year 1 non-local students
- Group 2 – Inbound Exchange students
- Group 4 – Year 4 students (both local and non-local students) of 14%
- Group 5 – Year 1 local students of 35%
- Group 6 – Year 2 and 3 students (both local and non-local students) of 47%
- The above are indicative figures only.
- Adjustment would be made, taking into consideration the gender distribution as well as the actual demand of each group of students.
- In case there is an overwhelming demand, the University would consider various options, such as offering one-semester residence, deducting marks for those who have resided in the RC before, etc.
- Students having the same total scores will be assigned a random number and would be selected randomly.
- Applicants are expected to provide information to the best of their knowledge; any misrepresentation of facts or submission of false information would result in disqualification of application as well as disciplinary action by the University, as appropriate.
Address Proof
Applicants are required to provide the address proof showing theirs names and residential address within the latest 3 months before start date of application depending the type of accommodation:
- Public Rental Flats: Tenancy Agreement
- Self-owned Flats: Rate Receipts
- Rental Flats: Stamped Tenancy Agreement
Other proof, such as water, electricity, gas, mobile phone bill, bank statement is acceptable.
The proper address proof should clearly show:
a) the name of the issuing organisation;
b) the issuing date; and
c) the student’s name.
If the student’s name is not shown on the documents provided, documentary proof(s) of the relationship between the student and the person whose name is shown on the documents, e.g. birth certificate, is required.
If students realize that their registered address at Registry is not correct and updated, they can indicate the changes on the application form. The amendment record will be synchronously updated to their student information account.
Admission Offer
Admission offer would be made in accordance with scores attained by the applicant. Room assignment, either it would be 2 / 3 / 4-bed room, would be announced at the same time, making reference to the preference as selected at the time of application. In case room preference cannot be entertained due to excessive demand, room of any type would be assigned. The result would be emailed to your HSUHK gmail account or you may visit the Student Information System for updates.
Room Assignment
Students with accepted offer and deposit made could submit roommate matching request to RCU before 1 July 2019. Details of the application procedure would be announced nearer the time.
Residential College Fee
| Room Type | Fee per month | Fee a year (9 months) + HK$700 |
|---|---|---|
| for residential life activities | ||
| 2-bed room | HK$1,920 | HK$18,045 |
| 3-bed room | HK$1,745 | HK$16,465 |
| 4-bed room | HK$1,575 | HK$14,930 |
The above Residential College fee are tentative only and subject to review. It is expected that there will be an increase of Residential Colleges fee for 2019/20 and the confirmed fees shall be announced in due course.
- Successful applicants would be required to pay a deposit of $1,000 to confirm the Residential College offer on or before 5:00pm, 30 May 2019. The remaining balance will be settled on or before 5:00pm, 26 July 2019.
- The Residential College fee is to be paid on a semester basis and would be charged on a pro-rata basis in case of irregularities.
How to Apply
- Eligible student can apply via Student Information System.
- Application period: 10 – 18 April 2019.
- Applicants would receive an email acknowledgement after they have successfully completed the online form.
- Late application will not be entertained.
Release of Result
Application result will be announced on 23 May 2019.
Timeline of Residential Colleges Application
| Events | Date |
|---|---|
| Online application open | 10 – 18 April 2019 |
| Release of Residential Colleges admission result | May 23, 2019 |
| Acceptance of offer with payment of deposit | Before 5:00pm, 30 May 2019 |
| Submission of roommate matching (students with accepted offer) | Deadline: 23:59:59, 8 July 2019 |
| Release of room assignment result | July 19, 2019 |
| Payment of residential colleges fee | 5:00pm, 19 – 26 July 2019 |
| Move-in | August 31, 2019 |
Enquiries
A briefing session will be held later to go through the application procedure with you and answer your questions. Details will be informed to students later. Meanwhile, should you have any questions related to the application procedures, please feel free to contact Residential Colleges Unit, Student Affairs Office on G/F of Wellness College or call 3963 5800 or email to rescolleges@hsu.edu.hk.