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Admission Policy for Current Students (2018/19)

Application for Residential Colleges in the Academic Year 2018-19

Eligibility

Applications are now invited from all current students (except graduating students) who would like to apply for residence in the Residential Colleges.

Students in the following categories are not eligible for residential colleges application:

  1. Termination of study
  2. Programme completion
  3. Leave of study
  4. Outbound exchange/ Full-time internship/placement programmes

 

Information on Residential Colleges Application

Scoring System

In 2018-19, a Composite Point System is approved to assess all applications and this system has four components as follows:

  1. Home Distance from HSMC (maximum: 50 points)
  2. Participation in Campus Life (maximum: 30 points)
  3. Outstanding Performance (maximum: 15 points)
  4. Contribution and Participation in Residential Life (maximum: 10 points) **New initiate**

 

1. Scoring based on “Home Distance from HSMC” (maximum: 50 points)

“Hong Kong eTransport” (http://hketransport.gov.hk/?l=1), an on-line platform administered by the Transport Department, is proposed to be used for calculating the travelling time, with the following parameters set.  You may click here for the guideline and click here for the sample dump screen.

  1. Home address refers to student’s official record maintained by the Registry. Address proof showing students names and residential address before the start date of Residential Colleges application of 2018-19 is required.#
  2. Applicants had to choose “Hang Seng Management College” as the destination for calculating the time required.
  3. Travelling time is calculated using the Hong Kong eTransport, taking into account the following factors:
  • Walking distance: 400m from starting point / destination;
  • “All” (service mode) and “More” (if any) should be selected ;
  • Search results involving time or day specific or temporary transport services normally would not be counted; it would be counted only when they were the only options available.
  • In any case, the shortest travelling time shown in the search results would be used.
  • To ensure objectivity, personal preference and travelling cost would not be taken into consideration.
  1. The travelling time will be converted into home distance scores in accordance with the below table. Maximum score of 50 points would be given to students with a travelling time of 120 minutes or more.
Corresponding Point Time Taken in Travelling to HSMC
(minutes, for single trip)
50 At 120 or more / Non-local students
48 115
46 110
44 105
42 100
40 95
38 90
36 85
34 80
32 75
30 70
28 65
26 60
24 55
22 50
20 45
18 40
16 35
14 30
12 25
10 20
8 15
6 10
4 5
0

4 or less

 

2.  Scoring based on “Participation in Campus Life” (maximum: 30 points) **Revised**

To encourage students’ active and balanced participation in various kinds of activities held on campus, students could receive scores based on the followings.

  1. A maximum of 2 activities, 1 per category, in the year from March 2017  to April 2018 could be counted, subject to a maximum of 30 points.
  2. Documentary proof must be provided at the time of application submission. Late submission would not be accepted.
  3. Students receiving payment for their participation or services would not be awarded scores under “Participation in Campus Life”.
Category 1
Point Types of Participation in Campus Life
23
  • President and Vice-Presidents of the Executive Committee, HSMCSU
  • Chief Editor and Vice-Editors of the Editorial Board, HSMCSU
  • Chairman, Vice-chairman and Chief Secretary of the Union Council, HSMCSU
17
  • Executive Committee Members of the Executive Committee, HSMCSU
  • Editors of the Editorial Board, HSMCSU
  • General Suffrage Councilor (普選評議員) and Councilor (評議員) of the Union Council, HSMCSU
15
  • President and Vice-Presidents (or equivalent) of Students’ Associations, HSMCSU
  • President and Vice-Presidents (or equivalent) of Student Residents’ Associations, HSMCSU
12
  • President and Vice-Presidents (or equivalent) of Clubs & Societies, HSMCSU, including College-YMCA
  • Executive Committee Members of Students’ Associations, HSMCSU
  • Executive Committee Members of Student Residents’ Associations, HSMCSU
10
  • Executive Committee Members of Clubs & Societies, HSMCSU, including College-YMCA

 

Category 2
Point Types of Participation in Campus Life
12
  • Captains of Sports and other regular School Teams
  • Student Ambassadors
  • Project Coordinator of Wu Zhi Qiao Team
  • President of ICAC Ambassadors
  • President of other student teams under the SAO
10
  • Members of Sports and other regular School Teams
  • Members of Student Teams such as Wu Zhi Qiao Team, ICAC Ambassadors
  • Members of other student teams under the SAO

 

3. Scoring based on “Outstanding Performance” (maximum: 15 points) **Revised**

Both academic attainments (Category 1) and non-academic attainments (Category 2), with details as shown below, would be taken into consideration.

  1. 1 item per category could be counted, subject to a maximum of 15 points. For Category 2, the awards received in the past 3 years (Academic Years 2015-16, 2016-17 & 2017-18) could be counted.
  2. Documentary proof must be provided at the time of application submission. Late submission would not be accepted.
Category 1 – Academic attainments
Point Latest Cumulative Grade Point Average
15 3.70 – 4.00
10 3.50 – 3.69
5 3.30 – 3.49
Category 2 – Non-academic attainments
Point Event
15 An athlete, a delegate or a team member in the Hong Kong Teams
(Must be representing HK through a selection process)
10 An athlete, a delegate or a team member in the Hong Kong Teams
(Selection for participation is not required)
5  Champion, 1st  runner up or 2nd  runner up of Hong Kong wide-competitions

 

4. Scoring based on “Contribution and Participation in Residential Colleges Life” (maximum: 10 points)

To encourage current residents to participate in different RC activities and programmes to enrich their RC life in this “living and learning” community, scores will be given to their applications as a recognition.

Applicants will be required to submit the REPORT on Contribution and Participation in Residential Colleges Life on the system. Further enquiries and appeal of results should be directed to respective RC Masters.

Contribution and Participation in Residential Colleges Life
Point Types of Participation in Residential Colleges
10 Current residents to be assessed both quantitatively and qualitatively. Each RC may have its own assessment rubric including but not limited to:
i.          no. of RC activities joined; and
ii.          the contribution/ performance in RC activities and residential life

The calculation of part 4. is based on applicant’s performance in the current residential year. Applicants with only one-semester residence record will be accessed only for that semester. If a current resident of 2017/18 applies for 2018/19 residence, scores in part 4. will be assessed by the RC Management Team by considering his/her participation in 2017/18. If he/she resided in 2016/17 but not in 2017/18, he/she will get 10 points automatically in part 4. for the application of 2018/19.

For the application for the residential year of 2018/19 , the assessment will be ONLY counted the participation in Semester Two 2017/18. For students who resided in Sem One 2017/18 only in Residential Colleges , they will be handled as applicants with no residential record.

 

Recommendation by the Residential College Masters (optional, maximum: 12 points)

  1. Applications to be made through their RC Masters who have the discretion on the overall assessment criteria on the applicant.
  2. The scores are optional. The total scores of each applicant for the overall application will be capped at 105 points.
  3. Applicants are required to complete the application form HERE and submit it to respective RC Masters. Once the application is approved, they will be returned the form and are required to upload the form to the online system as a supporting document.

 

Period of stay
1 September, 2018 to 30 May, 2019

 

Allocation Criteria
In case of over-subscription, the following criteria would be used to allocate bed-places.

  1. Priority will be given to:
  • Group 1 –  Year 1 non-local students;
  • Group 2 – Inbound Exchange students;
  • Group 3 – Students with special needs

There is 5% of bed-places would be allocated for the above Group 2 & 3.

  1. To ensure a balanced mix of students living in the Residential Colleges, quota would be assigned to:
  • Group 4 – Year 4 students (both local and non-local students) of 15%
  • Group 5 – Year 1 local students of 30%
  • Group 6 – Year 2 and 3 students (both local and non-local students) of 50%

Remarks:

  1. The above are indicative figures only.
  2. Adjustment would be made by the College when making the actual allocation, taking into consideration the gender distribution as well as the actual demand of each group of students.
  3. In case there is overwhelming demand, the College would consider various options, such as offering of one-semester residence, deducting marks for those who had resided in student hostel before, etc.
  4. Students having the same total scores will be assigned a random number and would be selected randomly.
  5. Applicants are expected to provide information to the best of their knowledge; any misrepresentation of facts or submission of false information would result in disqualification of application as well as disciplinary action by the Colleges, as appropriate.

Address Proof
#The applicant has to produce address proof showing theirs names and residential address before start date of application depending in the type of accommodation:

  • Public Rental Flats: Tenancy Agreement
  • Self-owned Flats: Rate Receipts
  • Rental Flats: Stamped Tenancy Agreement

Other proof such as water, electricity, gas, mobile phone bill, bank statement is acceptable. If the student’s name is not shown on the documents provided, documentary proof(s) of the relationship between the student and the person whose name is shown on the documents, e.g. birth certificate, is required.

If students realize that their registered address at Registry is not correct and updated, they are required to submit the amendment application at Registry. Once the application is started, address cannot be changed on the system. Applicants are required to inform Residential Colleges Unit about the amendment attached with valid address proof as mentioned above. If no valid address proof is provided, the applications will not be considered.

 

Admission Offer
Admission offer would be given out in accordance with scores attained by each applicant. Room assignment, either it would be 2 / 3 / 4-bed room, would be announced at the same time, making reference to the preference as selected at the time of application. In case room preference cannot be entertained due to excessive demand, room of any type would be assigned. The result would be emailed to your HSMC gmail account or you may visit the Student Information System for updates.

Room Assignment
Students with accepted offer and deposit made could submit roommate matching request to RCU before 15 June 2018. Details of the application procedure would be announced nearer the time.

Residential College Fee
The Residential College fee schedule is as follows:

Room Type Fee per month Fee a year (9 months) + HK$700
for residential life activities
2-bed room HK$1,830 HK$17,170
3-bed room HK$1,660 HK$15,640
4-bed room HK$1,500 HK$14,200

The above Residential College fee are tentative only and subject to review. It is expected that there will be an increase of residential colleges fee for 2018-19 and the confirmed charges shall be announced in due course.

  • Successful applicants would be requested to pay a deposit of $1,000 to confirm the Residential College offer on or before 5:00pm, 30 May, 2018. The remaining balance will be settled on or before 5:00pm, 27 July, 2018.
  • The Residential College fee is to be paid on a semester basis and would be charged on a pro-rata basis in case of irregularities.

How to Apply?

  • Eligible student can apply for residential colleges via Student Information System.
  • Application period is from 10 – 17 April 2018.
  • Applicants would receive an email acknowledgement after you have successfully completed the online form.
  • Late application will not be entertained. Please apply for residential colleges by the deadline.

Release of Result
Application result will be announced on 24 May 2018.

Timeline of Residential Colleges Application 

Events Date
Online application open 10 – 17 April 2018
Release of Residential Colleges admission result 24 May 2018
Acceptance of offer with payment of deposit Before 5:00pm, 30 May 2018
Submission of roommate matching (students with accepted offer) Deadline: 5:00pm, 29 June 2018
Release of room assignment result 20 July 2018
Payment of residential colleges fee 5:00pm, 20-27 July 2018
Move-in 1 September 2018

 

Enquiries

A briefing session will be held later to go through the application procedure with you and answer your questions. Details will be informed to students later. Meanwhile, should you have any questions related to the application procedures, please feel free to contact Residential Colleges Unit, Student Affairs Office on G/F of Wellness College or call 3963 5800 or email to rescolleges@hsmc.edu.hk.